Privacy Policy

1. Introduction

Welcome to Nori Accounting ("we", "our", or "us"), operated by Nori Accounting s.r.o.. We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and web platform (collectively, the "Service").

2. Information We Collect

2.1 Information You Provide

• Account Information: Email address, first name, last name, and password when you create an account.
• Documents: Photos, scanned documents, receipts, and invoices you upload through the Service.
• Trip Data: Business trip names and associated document metadata you create within the Service.
• Organization Data: Organization membership and association information.

2.2 Information Collected Automatically

• Device Information: Device type, operating system version, and unique device identifiers.
• Usage Data: App interaction patterns, feature usage, and session duration.
• Network Information: Connection status for offline/online functionality.

2.3 Biometric Data

If you choose to enable Face ID or Touch ID authentication, biometric data is processed entirely on your device by the operating system. We never receive, store, or transmit your biometric data. Authentication results (success/failure) are used solely to grant access to the app.

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve the Service.
• Authenticate your identity and manage your account.
• Process and store your uploaded documents.
• Automatically extract relevant data from uploaded documents (e.g., vendor, amount, date).
• Synchronize your data across devices when online.
• Enable offline functionality by caching data locally on your device.
• Send you essential service-related communications (e.g., password reset emails).

4. Document Processing

When you upload a document, it may be automatically processed to extract information such as vendor names, amounts, dates, and document types. This processing is performed solely for the purpose of providing the Service to you. Your uploaded documents are not used for any purpose other than delivering the Service.

5. Data Storage and Security

• Cloud Storage: Documents are stored securely in the cloud with encryption at rest.
• Database: Account and metadata are stored in a secured database.
• Local Storage: Authentication tokens are stored in your device's secure keychain (iOS Keychain / Android Keystore). Cached data uses encrypted on-device storage.
• Transport: All data in transit is encrypted using TLS/HTTPS.

6. Data Sharing

We do not sell your personal information. We may share your data with:

• Service Providers: Third-party cloud infrastructure and processing providers acting as data processors on our behalf.
• Your Organization: If you are part of an organization, administrators of that organization may access documents and trip data you submit.
• Legal Requirements: When required by applicable law, regulation, or legal process.

7. Data Retention

We retain your personal data for as long as your account is active or as needed to provide the Service. You can request deletion of your account and associated data by contacting your organization administrator or by reaching out to us directly.

8. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate data.
• Request deletion of your data.
• Object to or restrict processing of your data.
• Data portability (receive your data in a structured format).

To exercise any of these rights, please contact us at the address below.

9. Children's Privacy

The Service is not intended for use by anyone under the age of 16. We do not knowingly collect personal information from children under 16.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy within the Service. Your continued use of the Service after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Nori Accounting s.r.o.
Email: info@nori-accounting.cz
Web: nori-accounting.cz